Service
PMO Setup & Governance
We design and stand up a Project Management Office sized to your organization’s actual project volume — the charters, stage-gates, reporting cadence, and decision rights that keep projects visible before they go off track.
Is this for you?
Signs your organization needs a PMO
Project status depends on asking each project lead individually
Two projects report progress in two completely different formats
Scope changes get agreed verbally and are rarely logged anywhere
Leadership finds out about delays after they’ve already happened
No one can say who has authority to approve a budget change
Growing project volume is starting to outpace informal tracking
What we set up
Four components, built together
A PMO only works when these four pieces are designed as one system — not bolted on separately.
PMO Charter & Operating Model
The founding document that defines what the PMO does, who it serves, and how it’s staffed — sized to your project volume rather than copied from a larger organization’s template.
- ＋Mandate & scope of authority
- ＋Staffing & role definitions
- ＋Portfolio intake process
- ＋Success metrics
Stage-Gate & Approval Design
Defined checkpoints where a project must clear specific criteria before moving to the next phase — so problems surface at a gate, not at project close.
- ＋Gate criteria by project phase
- ＋Go / no-go review format
- ＋Exception & fast-track paths
- ＋Documentation templates
Portfolio Reporting Cadence
A fixed rhythm for how project status rolls up to leadership — same format, same frequency, across every project — so comparisons are actually meaningful.
- ＋Standard status report format
- ＋Reporting frequency by project tier
- ＋Portfolio dashboard structure
- ＋Leadership review cadence
Decision Rights & Escalation Paths
A clear answer to “who decides this” for budget changes, scope changes, and delays — so decisions don’t stall waiting for the right person to notice.
- ＋Approval thresholds by decision type
- ＋Escalation triggers & timelines
- ＋RACI by project phase
- ＋Conflict resolution path
Sized to fit
A PMO scaled to your project volume
We don’t install an enterprise PMO structure on a five-project portfolio. The operating model is scoped to match how many projects you actually run at once.
Small portfolios
A lightweight governance layer for organizations running a handful of concurrent projects.
- ＋Single reporting template
- ＋Two-gate approval process
- ＋One accountable owner
Growing portfolios
A full operating model for organizations managing multiple concurrent projects across teams.
- ＋Tiered reporting by project size
- ＋Multi-stage gate structure
- ＋Dedicated PMO function
Large portfolios
Portfolio-level governance for organizations coordinating projects across multiple departments or sites.
- ＋Portfolio dashboard & roll-up
- ＋Cross-department escalation paths
- ＋Full PMO team structure